GST Bill of Supply: All you Need to know about, Format of Bill of Supply. GST bill of supply is a document of transaction that is different from a normal GST Invoice. These bills do not contain any tax amount, as input tax cannot be charged in these cases. All registered taxpayers are free to design their own invoice format under GST; however, it is required that certain fields as mentioned in the invoice rules be incorporated in all invoices..An invoice indicates what must be paid by the buyer to the seller. On every sale/purchase an invoice is issued by the supplier i.e., person making the sale. An invoice provides a detailed account of the products or service along with details of supplier, purchaser, tax charged and other particulars such as discounts, terms of sale etc. Invoice for goods is required to be raised before or at the time of –
- Removal of goods for supply to the recipient, where the supply involves movement of goods; or
- Delivery of goods or making available thereof to the recipient, in any other case
GST Bill of Supply
Invoice is a document which records the terms of an underlying arrangement between parties. An invoice does not bring into existence an agreement but merely records the terms of a preexisting agreement. GST requires that an invoice – tax invoice or bill of supply – to be issued on the occurrence of certain event or within a prescribed time. Therefore, an invoice, among others is required to be issued for every other form of supply such as sale, transfer, barter, exchange, license, rental, lease or disposal. The section uses the phrase registered person as a person who is required to issue an invoice whereas a taxable person is one who alone is entitled to input tax credit.
Where a supplier is not required to charge any tax, he shall raise a bill of supply instead of invoice. Bill of supply will be raised by:
- a registered person supplying exempted goods or services or both or
- a registered person paying tax under the provisions of Section 10
Format of Bill of Supply
No specific format has been prescribed for Bill of Supply under Goods and Service Tax. A bill of supply shall contain following particulars:
- a) Name, address and GSTIN of supplier
- b) A consecutive serial number not exceeding sixteen characters unique for a financial year (may be in one or multiple series and may contain alphabet, numerals or special characters),
- c) Date of its issue
- d) Name, address and GSTIN or UIN, if registered, of the recipient
- e) HSN Code of goods or Accounting Code for services
- f) Description of goods or services or both
- g) Value of supply of goods or service or both taking into account discount or abatement, if any.
- h) Signature or digital signature of the supplier or his authorized representative
Bill of supply in respect of supply of goods shall be issued in triplicate. One copy shall be marked as “ORIGINAL FOR RECIPIENT”, One copy shall be marked as “DUPLICATE FOR TRANSPORTER” and the third copy shall be marked as “TRIPLICATE FOR SUPPLIER”
Bill of supply in respect of supply of service shall be issued in duplicate. One copy shall be marked as “ORIGINAL FOR RECIPIENT” and second copy shall be marked as “DUPLICATE FOR SUPPLIER”
Supplies not exceeding Rs.200/-
A registered person is not required to issue a bill of supply in accordance with the provisions of clause (c) of sub-section (3) of section 31 i.e. in respect of supply of goods or services or both where the value therein does not exceed a sum of Rs.200/- subject to the following conditions, namely:-
- (a) the recipient is not a registered person; and
- (b) the recipient does not require such invoice,
However, in respect of such supplies the supplier shall issue a consolidated bill of supply for such supplies at the close of each day in respect of all such supplies.
A registered taxable supplier of services, is required to raise invoice at the following timeline:
| General provision | In case of taxable supply of services, invoice shall be issued within a period of thirty days from the date of supply of service (In case the supplier of services is an insurer or a banking company or a financial institution, including a nonbanking financial company, the invoice shall be issued within 45 days from the supply of service. ) |
| Continuous Supply of service | before or at the time each such statement is issued or, as the case may be, each such payment is received |
| Continuous supply having ascertainable due date | on or before the due date of payment |
| Continuous supply having unascertainable due date | before or at the time when the supplier of service receives the payment |
| Continuous Supply where the payment is linked to the completion of an event | on or before the date of completion of that event |
| When contract ceases before completion of supply | at the time when the supply ceases and such invoice shall be issued to the extent of the supply made before such cessation |
Where the goods being sent or taken on approval for sale or return are removed before the supply takes place, the invoice shall be issued before or at the time of supply or six months from the date of removal, whichever is earlier.
Here, “tax invoice” shall include any revised invoice issued by the supplier in respect of a supply made earlier. The Government may, on the recommendations of the Council, by notification, specify the categories of goods or services in respect of which a tax invoice shall be issued or any other document issued in relation to the supply shall be deemed to be a tax invoice.
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