FAQ on GSTR 1, Important Questions Related to GSTR-1 with Solutions

FAQ on GSTR 1, Important Questions Related to GSTR-1 with Solutions. Creation and Submission of Outward Supplies Return. All you need to know about for Form GSTR 1.

FAQ on GSTR 1

1. What is GSTR-1?

GSTR-1 is a monthly Statement of Outward Supplies to be furnished by all normal and casual registered taxpayers making outward supplies of goods and services or both and contains details of outward supplies of goods and services.

2. Who is required to file the GSTR-1?

Every registered taxable person, other than an input service distributor/compounding taxpayer/TDS Deductor/TCS Collector is required to file GSTR-1, the details of outward supplies of goods and/or services during a tax period, electronically on the GST Portal.

3. Is GSTR-1 filing mandatory?

GSTR-1 needs to be filed even if there is no business activity (Nil Return) in the tax period.

4. What are the available modes of preparing GSTR-1?

GSTR-1 can be prepared using the following modes through:

1. Online entry on the GST Portal
2. Uploading of invoice and other GSTR-1 data using Returns Offline Tool
3. Using third party application of Application Software Provider (ASPs) through GST Suvidha Providers (GSPs)

5. What details have to be furnished in GSTR-1?

The following details of a tax period have to be furnished in GSTR-1:

1. Invoice level details of supplies to registered persons including those having UIN
2. Invoice level details of Inter- state supplies of invoice value greater than equal to INR 2,50,000 to unregistered persons (consumers)
3. Details of Credit/Debit Notes issued by the supplier against invoices
4. Details of export of goods and services including deemed exports (SEZ)
5. Summarised state level details of supplies to unregistered persons (consumers)
6. Summary Details of Advances received in relation to future supply and their adjustment
7. Details of any amendments effected to the reported information for either of the above categories.
8. Nil- rated, exempted, and non-GST supplies
9. HSN / SAC wise summary of outward supplies

6. Which type of registered taxpayers are not required to file the GSTR-1?

The following taxpayers are not required to file GSTR-1:

• Taxpayers under the Composition Scheme (Return to be filled by them in GSTR 4)
• Non-resident foreign tax payers (Return to be filled by them in GSTR 5)
• Online information database and access retrieval service provider (Return to be filled by them in GSTR 5A)
• Input Service Distributors (ISD) (Return to be filled by them in GSTR-6)
• Tax Deducted at Source (TDS) deductors (Return to be filled by them in GSTR 7)
• E-commerce operators deducting TCS (Return to be filled by them in GSTR 8)

7. What are the pre-requisites for filing GSTR-1?

Pre-requisites for filing GSTR 1 are:

1. The taxpayer should be a registered taxpayer and should have an active GSTIN during the tax period for which GSTR-1 has to be furnished.
2. The taxpayer should have valid login credentials (i.e., User ID and password) to login into GST Portal.
3. The taxpayer should have an active and non-expired/ revoked digital signature (DSC), in case the digital signature is mandatory
4. In case a taxpayer wants to use E-Sign, they must have a valid Aadhar number with access to the mobile number and e-mail id registered with Aadhar authority (UIDAI) as OTP will only be sent on the registered mobile number and e-mail id. In case the taxpayer has changed the mobile number and e-mail id, they must first update the same with UIDAI. For cancelled GSTINs, the taxpayers will have an option to file GSTR-1 for the period up to the date of cancellation.
5. In case taxpayer wants to use EVC, they must have access to the registered mobile number of the Primary Authorized Signatory

8. For which class of Taxpayers is DSC mandatory for filing returns?

DSC is mandatory in case of all Public & Private Limited Companies, Limited Liability Partnerships (LLPs), and Foreign Limited Liability Partnerships (FLLPs).

9. By when do I need to file the GSTR-1 for a given tax period? OR What is the due date for filing the GSTR-1?

The due date to file GSTR-1 for a given tax period is 10th day of the succeeding month.

For example, GSTR-1 for Goods/Services supplied during the calendar month of November 2017 should be filed by (23:59:59 hours) on 10th December, 2017.

10. How should the value of turnover to be in entered in the mandatory field on the landing page of GSTR-1?

The turnover value in Table 3 of GSTR-1 has to be entered manually for the first year as the information is not available with the GST system. From the second year of implementation of GST, the system will auto-calculate the turnover based on all the annual returns filed for all the GSTINs associated with a given PAN (PAN-based turnover). However, the turnover value will be editable and you will have the option to amend it.

11. What does the ‘Total Invoice Value’ column indicate in GSTR-1?

The ‘Total Invoice Value’ column in GSTR-1 is for the invoice value inclusive of taxes.

12. Will there be any validation on relationship between Invoice value and Taxable Value?

Taxable value is the value as per the provisions of GST law. There will be no validation that the invoice value is equivalent to taxable value plus the tax amount.

13. Can I enter details of Goods and Services in the same invoice?

Yes, you can enter details of Goods and Services in the same invoices.

14. What are B2B Supplies?

B2B Supply refers to supply transactions between registered taxable entities/persons (Business-to-Business supplies).

15. What is meant by B2C Supplies?

B2C Supply refers to supply transactions between a Registered Supplier and an Unregistered Buyer (Business-to-Consumer).

16. What are Debit Notes?

A Debit Note is a document issued against an invoice in cases where the original invoice was issued at a value lower than the actual value of goods and/or services provided. It can also be issued in case of post supply price negotiations. The difference amount is accounted for in the form of a Debit note

17. What are Credit Notes?

Credit Note is a document issued against an invoice in cases where invoice was issued at a value higher than the actual value of goods and/or services provided or the invoice value is reduced due to post supply negotiations. This may also happen when the goods supplied are returned by the recipient, or where goods or services or both supplied are found to be deficient.

18. When are Debit Notes to be reported in the return?

Debit Notes are to be reported in the return of the month in which they are issued by the supplier.

19. When are Credit Notes to be reported in the return?

Credit Notes are to be reported in the return of the month in which they are issued but not later than the return of the September month following the end of the financial year in which such supply was made, or the date of furnishing of the relevant annual return, whichever is earlier.

20. Does a tax payer need to report the credit notes and debit notes of supplies to consumer separately?

No. In case of supplies to consumers are to be reported in a consolidated manner (intra-state supplies to consumer and inter-state supplies of invoice value less than INR 2.5 lakhs), the credit/debit notes are not required to be reported separately. Such supplies have to be reported in a consolidated manner net off the values of credit and debit notes.

21. In case of Receipt of advance by the Supplier from a Receiver, is the supplier liable to pay tax on such an advance amount?

Yes, Supplier is liable to pay tax on advances received from Receivers for the supply of goods and services and report the consolidated advance received details in month in which payment is received. The amount of advances to be reported in GSTR-1 is net off the amount for which invoices have already been issued and the value reported in the same return in other sections.

22. How is the tax paid on advance payments adjusted against the invoice(s) issued in the subsequent tax period(s)?

The taxpayer has to declare the advance that has to be adjusted in the tax period in which advance is received. Subsequently when invoice is issued,then taxpayer can

adjust the tax liability of the invoice issued of that tax period, in the GSTR-1 of that period. This can be shown in the advance adjustment table of GSTR-1.

23. How is Export treated under the GST regime?

Exports are generally treated as Zero rated Inter-State Supplies. In case of exports, the taxpayer has the option to export without payment of any integrated tax and claim refund of ITC (against the exports made) or the taxpayer may pay IGST and claim refund of the IGST amount paid (post affecting the exports).

24. Is shipping bill number mandatory while declaring export invoices in GSTR-1?

No, a taxpayer can furnish details of the export invoices in GSTR-1 and file the return without mentioning the shipping bill number and date, if the shipping bill details are not readily available with him.

25. How can shipping bill number be furnished after the filing of GSTR-1?

If the shipping bill details are received by the taxpayer after the filing of the GSTR-1, he needs to declare it in the GSTR-1 of the month in which he receives it through the amendment section of GSTR-1.

26. How do I report supplies to SEZ units or SEZ developers in GSTR-1?

As the SEZ unit or SEZ developer are registered and have GSTIN, the invoice details of supplies to them need to be reported in the section of supplies to registered taxpayers (B2B invoice details) with appropriate SEZ flag.

27. Is it required to submit the details of supplies effected through E-Commerce?

Yes. The return provides for the declaration of the details of all taxable Supplies effected through E-Commerce along with the GSTIN of the e-commerce portal in

GSTR-1. However, this would be implemented once the relevant provisions of GST law are notified.

28. How should exempt supplies through E-Commerce operator be reported in GSTR-1?

It should be reported in a consolidated manner in the nil rated and exempt supply section of the GSTR-1.

29. Who is liable to pay tax under Reverse charge mechanism?

The recipient of goods and services is liable to pay tax under reverse charge mechanism, if the said goods or services are notified to be subject to Reverse Charge and if they are received from unregistered persons by the recipients and its value is more than specified threshold of Rs 5000 per day.

30. Whether purchases from unregistered person, which are subject to reverse charge, for which the recipient issues a tax invoice, is required to be reported ?

All the purchases from unregistered person, which are subject to reverse charge, for which the recipients issues a tax invoice are to be reported in GSTR-2 (and not in GSTR-1).

31. Do I need to upload the invoice(s) details at the time of filing GSTR-1?  

Taxpayers can upload invoice details any time during the tax period and not just at the time of filing of GSTR-1. For example, let’s take September 2017 as the tax period – the tax payer can upload invoices from 1st September to 10th October and after 15th October in case of late filing of GSTR-1.

32. Until when can changes be made to the uploaded invoice details?

Taxpayers can modify/delete invoices any number of times till they submit the GSTR-1 of that particular tax period. The uploaded invoice details are in a draft version, and can be changed irrespective of due date until the GSTR-1 is submitted.

33. Can there be duplicate invoice series in a particular financial year for a particular GSTIN?

For a particular GSTIN, there cannot be duplicate invoice series in a particular financial year. The GST system will not accept duplicate supply invoices in a return and will provide error on validation.

34. Can a registered taxpayer have multiple series of tax invoices?

Yes, a tax payer can have multiple series of tax invoices in a financial year. There is no limit on the number of series of tax invoices that one can have in a financial year.

35. Is there any specified format for invoice number under GST laws?

Yes, the invoice number has to be of maximum length of 16 characters and the allowable characters are alphanumeric and special characters of dash and slash.

36. What is the cut-off date for entry of invoices in GSTR-1 in case a normal taxpayer opts for composition scheme?

In cases where a taxpayer opts for composition scheme, GSTR-1 will be available for filing only for the period during which the taxpayer was registered as normal taxpayer. The taxpayer would be able to file GSTR-1 for the said period, even if filed with delay, for the period prior to opting to composition scheme.

37. What is the due date for the payment of monthly tax liabilities for normal taxpayers?

A normal taxpayer is required to discharge their return related liability at the time of filing of GSTR-3. The current due date for filing GSTR-3 is 20th of the succeeding month.

38. From where can I file the GSTR-1 and what are the steps involved?

For a detailed description along with screenshots for filing GSTR-1, please refer to the User Manual available at help section of the GST Portal.

39. Does a taxpayer need to electronically sign GSTR-1 after successful submission of GSTR-1?

Yes, a tax payer needs to electronically sign the GSTR-1 after successfully submitting it, otherwise GSTR-1 will be considered as not-filed. The successful submission freezes the GSTR-1 and no changes can be made by taxpayer thereafter.

40. What are communications received after successful filing of GSTR-1?

1. Application Reference Number (ARN) gets generated on successful filing of GSTR-1.
2. An SMS and email is also sent to the taxpayer on the Mobile Number and E mail ID of his primary authorised signatory.

41. What are the different ways in which GSTR-1 can be electronically signed?

Taxpayers can electronically sign their returns using a DSC (mandatory for all types of companies and LLPs), E-sign (Aadhaar-based OTP verification), or EVC (Electronic Verification Code sent to the registered mobile number of the authorized signatory)

42. What precautions need to be taken while applying Digital Signature Certificate (DSC)?

1. DSC should be Class II or Class III, PAN-based DSC
2. The DSC must not be expired
3. The DSC must be registered on the GST Portal
4. EM Signer version 2.6 must be installed on the computer
5. The DSC Dongle must be connected to the computer

43. Will a taxpayer receive notice if he does not file GSTR-1 by due date?

Yes, he will receive a system generated return defaulter notice in format 3A if he fails to file GSTR-1 by due date.

44. Does a taxpayer need to check the validity of the registration of the recipients furnished in GSTR-1?

Yes, the taxpayer should check the validity of the recipients GSTIN and upload the invoice details only if the recipient was active on the date of issue of invoice, otherwise the system will throw a validation error and will not accept invoice details pertaining to that GSTIN.

45. Up to how many decimal digits do different values need to be declared in GSTR-1?

All values like invoice value, taxable value and tax amounts are to be declared up to 2 decimal digits. The rounding off of the self-declared tax liability to the nearest rupee will be done in GSTR-3.

46. A taxpayer cannot file GSTR-1 before the end of the current tax period. Is there any exception to this rule?

A taxpayer cannot file GSTR-1 before the end of the current tax period. However, following are the exceptions to this rule:

1. Casual Taxpayers after the closure of their business can file GSTR-1 before the end of the current tax period
2. A taxpayer who has applied for cancellation of registration will be allowed to file GSTR-1 after confirmation of receipt of the application before the end of the current tax period

47. I am unable to view the invoices, I have uploaded. What should I do?

Scroll down to the bottom of the GSTR-1 – Details of outward supplies of goods or services page and click the GENERATE GSTR1 SUMMARYbutton. This will include the auto drafted details pending for action from recipients. Also the invoices you have added will start reflecting in the relevant section of the GSTR-1.

In case you want to see the summary instantly, after you have added the invoices, you can also generate the summary by clicking the GENERATE GSTR1 SUMMARY button. However, summary can be generated only at interval of 10 minutes. In case you attempt to generate summary again (within 10 minutes of earlier generated summary), you may get an error message on top of the page.

The summary is generated by the GST Portal automatically at an interval of every <30 minutes>.

You can also check if any error file has been generated on upload of JSON generated from Offline Tool. If any error file is generated, you can download the error report and rectify the issues using the Offline Tool.

48. The invoice count on the tile summary is different from the number of invoices I had entered/ uploaded. Why?

The invoice count on the tile summary gets updated only after you click the GENERATE GSTR1 SUMMARY button. You can click the GENERATE GSTR1 SUMMARY button to refresh the tile summary.

However, summary can be generated only at interval of 10 minutes. In case you attempt to generate summary again (within 10 minutes of earlier generated summary), you may get an error message on top of the page.

The summary is generated by the GST Portal automatically at an interval of every <30 minutes>.

You can also check if any error file has been generated on upload of JSON generated from Offline Tool. If any error file is generated, you can download the error report and rectify the issues using the Offline Tool.

49. How can I delete or modify the invoices which have been earlier successfully uploaded?

You can click the EDIT/ DELETE button to modify or delete the invoices which have been earlier successfully uploaded. The uploaded invoice details are in a draft version, and can be changed until GSTR-1 is submitted.

50. After successfully submitting my GSTR-1, I am getting system error when I am affixing my DSC. What should I do?

In case of DSC related issues, click here to know more.

51. How can I file Nil GSTR-1?

You can file nil GSTR-1 by first Generating Summary and then submitting the return without entering any data and signing with applicable signature.

52. Can I file GSTR-1 of August if July GSTR-3 is not filed?

You cannot file GSTR-1 of August if July GSTR 3 is not filed. However, you can upload the invoices in GSTR-1 of August and September, 2017.

53. I am a Supplier Taxpayer and I have forgotten to upload invoices issued to a registered recipient. How can the receiver taxpayer claim credit so that I can discharge liabilities on such invoices? Or I am a receiver taxpayer and my supplier has forgotten to upload invoices issued to me. How can I claim credit on such invoices?

In case, a supplier taxpayer has NOT uploaded invoice(s) in his/her Form GSTR-1, for supplies to registered persons and has filed Form GSTR-1, the recipient taxpayer can take following two actions:

• The recipient taxpayer can add such invoices in his/her Form GSTR-2. The added invoices will appear in the GSTR-1A (auto-drafted) of the supplier taxpayer. The Supplier taxpayer can accept them before filing their GSTR-3 return of the month. These invoices will then form a part of that month’s return of the supplier taxpayer and the supplier taxpayer would be able to discharge their liability without any interest. The recipient taxpayer will also be entitled to credit, if eligible, on such invoices in that very month.
• In case, the recipient taxpayer fails to add these invoices in his/her Form GSTR-2 of the month, the supplier taxpayer can add these invoices in their next month’s return and pay their liability with due interest. These invoices will then be auto-populated in the Form GSTR 2 of the recipient taxpayer and the recipient taxpayer can claim credit, if eligible, in the month in which it is uploaded by supplier taxpayer.